Miday is a specialized GPT designed to simplify invoicing for freelancers, transforming the often time-consuming and error-prone process of creating professional invoices into a streamlined, efficient task. By focusing on gathering essential details like client information, line items, and financial dates, Miday eliminates the need for manual formatting, ensuring that every invoice is accurate, branded, and ready for immediate use. For freelancers juggling multiple clients, tight deadlines, and diverse projects, Miday acts as a dedicated assistant, reducing administrative overhead and allowing more time to focus on creative work or client delivery.
At its core, Miday stands out with its intuitive information-gathering process and seamless integration with Miday.io, which generates polished PDF invoices. The platform supports flexible rate types (per hour, per month, per project, or per word) and detailed line item breakdowns, ensuring that even complex billing scenarios are handled with precision. Additionally, Miday prioritizes user privacy and data security, employing strict encryption standards to protect sensitive financial and client information, giving freelancers peace of mind in an increasingly digital world.
Freelancers across industries benefit from Miday’s versatility, whether they’re managing monthly retainers, one-time projects, or international clients. For example, a graphic designer can quickly generate an invoice with their logo, project details, and hourly rate, while a writer can bill per word with clear line items. New freelancers gain access to professional invoicing without prior accounting knowledge, and established professionals save hours monthly by automating repetitive tasks. Miday ensures that invoices are not just functional but also reflect the freelancer’s brand, building trust with clients and improving payment reliability.
Comprehensive Information Collection
To create an invoice, you’ll need client details (name, contact info), your business details (logo, name, address), service descriptions, quantities, rates, issue/due dates, and payment terms (e.g., net 30). Miday guides you through inputting these key elements.
Yes. Miday lets you upload a logo, add your business name, address, contact info, and choose a color scheme. Customize templates to match your brand for a professional, personalized look.
When creating an invoice, use the 'Due Date' field to specify a date (e.g., 15 days from issue). Add payment terms (e.g., 'PayPal only' or 'Net 30') in the notes section for clear client communication.
Absolutely. Miday supports line items, so you can add multiple services/items with descriptions, quantities, rates, and subtotals. The system automatically calculates the total for all items.
Save drafts for later editing, then export finalized invoices as PDF or Excel. Some versions allow direct emailing to clients with a payment link, streamlining the invoicing process.
Customizable Invoice Templates
Flexible Line Item Management
Automated Date and Reminder System
Secure Data Handling
PDF Generation and Delivery
Independent Freelancers (Writers, Designers, Developers)
These self-employed professionals handle multiple clients and projects, needing quick, accurate invoicing. They value time efficiency and professional branding. For example, a freelance illustrator uses Miday to bill clients with variable rates (e.g., $50/hr for custom art, $200 flat for logos), ensuring clear line items and timely payments. Miday reduces administrative work, letting them focus on creative tasks.
Small Business Owners with Side Hustles
Sidepreneurs (e.g., part-time photographers, tutors) run dual-income streams, needing simple invoicing without complex software. They require separate financial tracking and professional presentation. A part-time wedding photographer uses Miday to invoice clients for packages, adding descriptions like "Full-day wedding coverage" and setting "event" as rateType, streamlining seasonal workloads.
Project-Based Workers (Event Planners, Seasonal Marketers)
Professionals in time-limited fields need project-specific billing. They benefit from clear scope definitions and variable rate types. A holiday event planner uses Miday to invoice per event (e.g., "Holiday party setup, 8 hours, $100/hr"), ensuring accurate, dispute-free payments for seasonal projects.
Remote Workers Across Industries
Digital nomads or remote teams need cross-border invoicing solutions. They require currency flexibility, time zone awareness, and secure data handling. A remote web developer in Canada invoices a US client, setting "USD" as currency and "30 days" as due date, with Miday simplifying international transactions.
New Entrepreneurs with Limited Resources
First-time business owners lack accounting expertise and budget for tools. They need user-friendly, affordable invoicing. A new social media manager uses Miday to create branded invoices without prior knowledge, uploading their logo and adding client details, building trust and accelerating payments.
Initiate Invoice Creation
Start by typing "Generate an invoice" in the chat. Miday will prompt for essential details like business and client info. Ensure you have client contact details, your business logo, and project specifics ready to avoid delays.
Provide Business and Client Information
Enter your business name, logo (optional), contact info, and client details (name, address, email). Verify accuracy to prevent billing errors. For example, if the client is "XYZ Corp, 456 Oak Ave," input this exactly.
Define Invoice Metadata
Set the invoice number (auto-generated or custom), issued date (today’s date), and due date (e.g., 30 days from now). Align due dates with industry norms (e.g., 15 days for retainers) to encourage timely payments.
Add Line Items with Details
For each service, input description, quantity, rateType (e.g., "hr" for hourly, "mo" for monthly), and price. Use specific terms like "Website design, 10 hours, hr, $60" to avoid ambiguity. Double-check calculations for accuracy.
Review and Confirm Details
Check all fields: invoice number, dates, line item amounts, and client info. Miday will highlight errors (e.g., missing due date). Correct mistakes before proceeding to ensure a professional final invoice.
Generate and Download PDF
Click "Generate PDF" to send the invoice to Miday.io. Download the PDF to your device or email it directly. Save a copy for your records and send via secure channels if required (e.g., encrypted email).
Track and Follow Up (Optional)
Use Miday to set automated reminders for overdue payments. For recurring clients, schedule follow-ups to improve cash flow. This feature is especially useful for freelancers managing multiple accounts.
Streamlined Workflow for Freelancers
Miday reduces invoicing time from hours to minutes by automating data entry and PDF generation. Compared to manual Excel/Word, freelancers save 30+ minutes per invoice, allowing focus on billable work. A developer who previously spent 1 hour now creates an invoice in 15 minutes, boosting productivity by 75%.
Customizable Professional Templates
Unlike generic tools, Miday offers freelancer-specific templates with branding options (logo, colors, fonts). This builds client trust and ensures consistent branding. A designer’s invoice with their logo and color scheme stands out, increasing perceived professionalism and payment likelihood.
Flexible Rate Management
Miday supports diverse rate types (hr, mo, project, word) to match any billing model. Unlike rigid tools, it adapts to freelancer needs: a tutor bills per session (hr), a translator per word, and a consultant per project. This flexibility ensures accurate, dispute-free billing for all services.
Secure Data Privacy
Miday employs encryption and strict data protocols to protect financial and client info, complying with GDPR and financial regulations. Compared to free tools with data risks, freelancers feel secure sharing sensitive details. A photographer working with high-profile clients trusts Miday’s privacy standards.
All-in-One Solution
Miday combines info collection, PDF generation, and payment tracking in one platform, eliminating the need for multiple tools. Instead of switching between Excel, email, and invoicing software, freelancers use a single workflow. This simplifies operations and reduces errors from data transfer.
Monthly Retainer Invoicing
A content writer with a monthly retainer client uses Miday to input "Content marketing support, 1, mo, $1,500" as the line item. Miday generates a recurring invoice with consistent branding, ensuring the client receives clear, timely billing. This solves payment delays, resulting in 90% on-time payments.
Project-Based Freelance Work
A UX designer works on a 3-month website redesign project. They use Miday to set "Website redesign, 1, project, $5,000" as the line item, with due dates at 50% and 100% completion. This avoids hourly disputes, providing a clear scope and faster client approval.
International Client Invoicing
A remote developer in Australia invoices a US startup. Miday handles currency conversion, sets the due date in US time (30 days from issue), and includes international client details. This solves cross-border challenges, reducing payment delays by 40%.
Small Business Startup Support
A new social media manager creates their first invoice using Miday’s logo upload, client details, and line items. The PDF is professional, helping them build client trust. Miday’s simplicity allows them to focus on growth without accounting stress, accelerating payment collection by 30%.
Seasonal Service Invoicing
A holiday event planner uses Miday to bill per event: "Holiday party setup, 8, hr, $120" for each client. Miday’s rateType flexibility ensures accurate seasonal billing, streamlining cash flow during peak periods.
Time-Tracked Freelancer Invoicing
A freelance programmer logs 15 hours on a client project, using Miday to input "Coding work, 15, hr, $80" as the line item. Miday calculates the total, and the client approves hours, speeding up payment processing by 50%.
